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2020-41 - Building Records Clerk (Part Time)

2020-41 - Building Records Clerk (Part Time)

Status: Position Filled


Posting #: 2020-41
Title: Building Records Clerk (Part Time)
Department: Development and Regulatory Enforcement Services
Duties: The incumbent in this class assists management to achieve an efficient operation in the Building Cell of the Development and Regulatory Enforcement Services Department through reliable performance of clerical, secretarial and receptionist duties, observing and complying with municipal policies and ensuring the safety and security of confidential material pertaining to the Department's operation.

The incumbent will perform a variety of typing, filing, clerical and receptionist duties, varying in degrees of responsibility and complexity; typing a variety of correspondence/material from copies, drafts, rough notes, or general instructions; preparing agendas, taking and finalizing minutes; processing and issuing permits; compiling records and statistics; filing and maintaining department records. The incumbent will provide assistance and information to the public via telephone, email or in person ; regarding requirements, procedures and completion of restrictive covenant agreements. The incumbent will be responsible for maintaining records with respect to restrictive covenant agreements ensuring accuracy of information and procedures, and will provide assistance in the absence of the Bylaw Clerk.

The incumbent will perform other related duties as assigned. Assignments and responsibilities are performed under general supervision in accordance with established routine and performance is subject to review, inspection and evaluation by the Manager of of Building and Regulatory Enforcement .
Education: Must have a minimum of grade 12 education, augmented with typing and commercial courses - OR - an acceptable combination of training and experience.
Skills: -Knowledgeable of the functions, methods, rules, procedures and regulations governing appropriate department

-Good knowledge of business English, spelling, punctuation and able to do arithmetic calculations and

-Good knowledge of modern business office practices and procedures;

-Able to compose routine correspondence and take minutes of meetings as required;

-Able to perform clerical and secretarial assignments with minimal supervision;

-Able to authoritatively process a variety of calls, complaints and inquiries and provide information and
assistance to the public on procedural, regulatory and related matters accurately and completely;

-Able to establish and maintain an effective working relationship with department officials and other members
of the staff;

-Able to operate a variety of standard office equipment, including word processing equipment;

-Able to type accurately and rapidly;

-Able to be polite, courteous and tactful in dealing with the public and be neat in appearance; and,

-Knowledgeable of bylaws pertaining to building and zoning regulations.
Salary: $23.61 to $27.78 per hour (2019 Rates)
Employment Type: Permanent Part Time
Closed: 2020-07-10 04:30 PM
Posted: 2020-07-03
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