Job Application System

Home    Contact HR    Log In

2023-98 - Purchasing Clerk (Part Time)

2023-98 - Purchasing Clerk (Part Time)

Status: Position Filled


Posting #: 2023-98
Title: Purchasing Clerk (Part Time)
Department: Finance
Duties: The incumbent in this class assists management to achieve an efficient operation in the Finance Department, through reliable performance in clerical, purchasing and accounting duties; observing and complying with municipal policies and ensuring the safety and security of confidential material/matters pertaining to the Department's operation.

The incumbent in this class will assist in the Purchasing function by performing a variety of routine and standard purchasing functions; commitments of expenditures to the accounting ledgers, decommittments of inventory receipts, processing commitments for approval, and providing information through electronic communications. The incumbent will be required to perform other general duties as assigned. Assignments and responsibilities are performed under general supervision in accordance with established routine and performance is subject to review, inspection and evaluation by the Purchasing Manager.

Monitors and processes purchase requisitions and orders according to Department procedures or as requested.

Maintains City’s purchasing card program; receives new applications, cancels cards and changes to threshold amounts as approved by managers; reconcile statements; trains and instructs employees as required.

Receives and processes telephone call and provides information and assistance to employees, contractors, and the public.

Provides support by preparing and finalizing documents, including contracts, competitive bid documents, addendums, clarifications and notices or memos.

Posting of Bid documents as required, including the posting of bid results.

Prepares, processes and maintains a variety of files, records, reports, documents and related material pertaining to the work.

May provide coverage in the Stores warehouse; issuing inventory to staff; accepting deliveries and notifying recipient.

Establishes and maintains effective working relationships with a variety of internal and external contacts and provides information and assistance as required.

Prepares and delivers standardized training and provides technical direction to users in relation the the City’s ERP system.

May draft procedures; assists in the preparation of policy.

Orders and maintains an inventory of stationery.

Performs typing and/or word processing.

Performs other related duites as required.

Education: Must have a minimum of grade 12 education, supplemented by Supply Chain courses with two (2) year experience - OR - and equivalent of experience and training;

Skills: Knowledgeable of the functions, practices and procedures, bylaws, policies and regulations pertaining to the operation of the Finance Department;

Good knowledge of the methods, practices and principles entailed in Supply Chain functions and maintaining all accounting records in a recognized and accepted manner;

Good knowledge of modern office practices and operations;

Able to operate a variety of standard office equipment, accounting machines and computer terminals;

Able to be polite, tactful and courteous in dealing with the public and be neat in appearance;

Able to perform mathematical and arithmetic computations with speed and accuracy;

Able to perform all tasks with a minimum of supervision;

Good knowledge of the methods, practices and principles entailed in accounting and purchasing functions;

Able to establish and maintain an effective working relationship with department officials and other members of staff.

Salary: $30.23 (2023 Rate)
Employment Type: Permanent Part Time
Closed: 2023-09-01 04:30 PM
Posted: 2023-08-09
| Home | Closed Postings | Contact HR | Mailing List |