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2018-103 - Secretary (Full Time)

2018-103 - Secretary (Full Time)

Status: Reviewing

Details

Posting #: 2018-103
Title: Secretary (Full Time)
Department: Engineering
Duties: The incumbent in this class will be responsible for the effective and efficient operation of office support services in the Engineering Department. The incumbent will develop and coordinate all office support services, methods and procedures and will organize and control the Department's information services and records management system. The incumbent will also perform secretarial duties, typing clerical and receptionist duties, and ensuring safety and security of confidential matters pertaining to the Department's operation.

The incumbent in this class will perform a variety of secretarial duties varying in degrees of complexity, responsibility and sensitivity requiring sound and independent judgement. The incumbent will provide secretarial services to the Director of Engineering and department officials; arranging meetings and making appointments. Responsibilities shall also include coordinating office support services; implementing new methods and procedures as required; providing information and assistance to internal and external departments and businesses; orders and maintains office equipment and supplies; plans, assigns; develops and maintains a record management system; and performs other duties as assigned. Assignments and responsibilities are performed under general supervision, and performance is subject to review, inspection and evaluation by the Manager of Transportation & Drainage.
Education: Must have completed Grade 12 in a commercial program supplemented by formal courses in the secretarial field.
Skills: -Considerable knowledge of the functions, methods, rules, procedures, bylaws, regulations and policies pertaining to the Department's functions;

-Sound knowledge of business English, spelling and punctuation;

-Good knowledge of modern office practices and procedures;

-Able to perform clerical and secretarial assignments with minimal supervision;

-Able to operate a variety of standard office equipment including the word processing equipment;

-Able to be polite, courteous and tactful in dealing with the public and be neat in appearance;

-Able to establish and maintain an effective working relationship with department officials, department heads and other members of staff;

-Able to authoritatively process a variety of calls, complaints and inquiries and arrange appointments/meetings as required;

-Able to type accurately and rapidly;

-Able to take dictation, minutes, etc., rapidly and accurately.
Salary: $25.48 to $29.98 (2018 Rates)
Employment Type: Permanent Full Time
Closed: 2019-01-10 04:30 PM
Posted: 2018-12-19
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