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2017-71 - Secretary (Full Time)

2017-71 - Secretary (Full Time)

Status: Position Filled


Posting #: 2017-71
Title: Secretary (Full Time)
Department: Planning & Strategic Initiatives Department
Duties: The incumbent in this class will assist management to achieve an efficient operation in the Planning & Strategic Initiatives Department through reliable performance in secretarial, typing, clerical and receptionist duties and ensuring safety and security of confidential matters/material pertaining to the Department's operation.

The incumbent in this class will perform a variety of clerical, typing, receptionist and secretarial duties varying in degree of complexity and responsibility; typing a variety of correspondence, reports, memoranda, statements, documents, forms and related materials from copies, rough drafts, notes, dictaphones or general instructions; taking minutes of the meetings as required and transcribing into final form; maintaining the Department's filing system, including maintenance of reports, statistics and accounts. The incumbent will answer incoming telephone calls, referring inquiries, complaints, etc., to the appropriate office for action, providing a variety of technical and general information and assistance to the public over the telephone or at the reception counter. The incumbent will perform other related tasks as assigned. Assignments and responsibilities are performed under general supervision and performance is subject to review, inspection and evaluation by the Director of Planning.
Education: Must have completed grade 12 in a commercial program, supplemented by formal courses in the secretarial field.
Skills: -Considerable knowledge of the functions, methods, rules, procedures, bylaws, regulations and policies pertaining to the Planning Department;

-Sound knowledge of business English, spelling and punctuation;

-Good knowledge of modern office practices and procedures;

-Able to perform clerical and secretarial assignments with minimal supervision;

-Able to operate a variety of standard office equipment, including the word processing equipment;

-Able to be polite, courteous and tactful in dealing with the public and be neat in appearance;

-Able to establish and maintain an effective working relationship with department officials, department heads and other members of staff;

-Able to authoritatively process a variety of calls, complaints and enquiries and arrange appointments/meetings as required;

-Able to type accurately and rapidly;

-Able to take dictation, minutes, etc., rapidly and accurately;

-Able to process a variety of confidential material with discretion and integrity.

Salary: $25.01 to $29.42 per hour (2017 rates)
Employment Type: Permanent Full Time
Closed: 2017-09-05 04:30 PM
Posted: 2017-08-29
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