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2022-52 - Legislative Clerk (Full Time)

2022-52 - Legislative Clerk (Full Time)

Status: Position Filled


Posting #: 2022-52
Title: Legislative Clerk (Full Time)
Department: Corporate Services
Duties: The incumbent in this class will assist management to achieve an efficient operation in the Clerk's Section of the Corporate Services Department through reliable performance in legislative services, typing, clerical and receptionist duties, and ensure safety and security of confidential matters pertaining to the Department's operation.

The incumbent in this class exercises a high degree of independent judgment in assisting the Director of Corporate Services/Corporate Officer in the smooth and efficient operation of the Clerk’s function. The incumbent in this class will perform a variety of clerical, typing, receptionist and secretarial duties, varying in degree of complexity and responsibility; drafting and typing a variety of correspondence, reports, memoranda, minutes, forms and related material from copies, rough drafts, notes, shorthand, dictaphone or general instructions; taking minutes of standing committees and Council, as required, and transcribing into final format. The incumbent will prepare draft versions of bylaws, petitions and notices, as assigned. The incumbent will provide secretarial services to standing committees and department officials; arranging meetings and making appointments. The incumbent will assist, as required, in answering incoming telephone calls, referring enquiries, complaints, etc., to the appropriate office for action, providing a variety of technical and general information and assistance to the public over the telephone or at the receptionist counter. The incumbent will perform other related tasks, as assigned. Assignments and responsibilities are performed under general supervision and performance is subject to review, inspection and evaluation by the Director of Corporate Services/Corporate Officer.
Education: Must have completed Grade 12 in a commercial program, supplemented by a certificate or diploma in a legal secretary program, courses in public administration, and several years of progressive experience in a City Clerk’s Department.
Skills: Considerable knowledge of the functions, methods, rules, procedures, bylaws, regulations and policies pertaining to the Corporate Services/Clerk's Department functions;

Considerable knowledge of the Local Government Act, Municipal Charter and other legislation applicable to local government, with experience in interpreting and explaining Statutes and Regulations;

Possess strong verbal and written communication skills with sound knowledge of business English, spelling and punctuation;

Good knowledge of modern office practices and procedures;

Superior knowledge of office software applications, including word processing and records management systems;

Able to perform detail oriented clerical and secretarial assignments with minimal supervision;

Able to operate a variety of standard office equipment, including digital photocopiers;

Able to be polite, courteous and tactful in dealing with the public and be neat in appearance;

Able to establish and maintain an effective working relationship with department officials, directors and other members of the staff;

Able to process a variety of calls, complaints and enquiries authoritatively and arrange appointments/meetings as required;

Able to type accurately and rapidly;

Able to take dictation, minutes, etc., rapidly and accurately; and,

Able to process a variety of confidential material with discretion and integrity.

Salary: $32.45 per hour (2022 rate)
Employment Type: Permanent Full Time
Closed: 2022-05-11 04:30 PM
Posted: 2022-05-04
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